How we handle your information
We keep a clinical record for every patient. It contains your contact details, your medical history, notes made at each appointment, x-ray images, photographs where we have taken them, and a record of what was paid for and when. We keep this because we cannot treat you safely without it, and because we are required to.
Your record is held in our practice management system and, for older paper notes, in locked cabinets in the office. Access is limited to the clinical team and the two members of reception staff. We do not sell information, we do not share it for advertising, and we do not send marketing messages.
Who we share information with
- The dental laboratory that makes your crown or denture, which receives your first name and a job number but no contact details.
- A specialist or hospital department, if we refer you and you have agreed to the referral.
- Your doctor, where a medical question affects your dental treatment and you have agreed we may ask.
- Anyone you have told us in writing may act on your behalf, such as a family member arranging appointments for an older relative.
How long we keep it
Adult records are kept for eleven years after your last appointment. Records for patients treated as children are kept until their twenty-fifth birthday, or eleven years after the last appointment, whichever is later. After that, paper notes are destroyed and digital records are deleted.
Your rights
You may ask to see a copy of your record, and we will provide it within one month at no charge. You may ask us to correct anything factually wrong. You may ask us to stop sending reminders. You may withdraw consent for a specific treatment at any point, including part-way through a course.
There are limits: we cannot delete a clinical record while we are still required to retain it, and we cannot remove a note simply because you disagree with the clinical opinion in it, though we will add your comment alongside it. Write to the practice manager to make any of these requests.
This website
This page does not set cookies, does not track visitors and does not load anything from anywhere else. Nothing you type into the form on this page is stored by the page itself. If you would rather not use a web form at all, telephone the practice and reception will take the same details down on paper.
Appointments and payment
Appointments are held for you personally. We ask for at least one full working day’s notice if you need to cancel, so that the time can be offered to somebody waiting. Where appointments are repeatedly missed without notice we may ask for a deposit against future bookings; we will always discuss this with you first.
Payment is due on the day of treatment unless a staged arrangement has been agreed in advance. We accept debit and credit cards and bank transfer. Written estimates are valid for three months. If treatment turns out to be more involved than the estimate allowed for, we will stop and discuss it with you before continuing.
Guarantees on our work
- Crowns, bridges, inlays and onlays: we will replace or repair without charge if they fail within twelve months, provided you have attended your recommended check-ups.
- White fillings: repaired or replaced without charge within six months.
- Dentures: adjustments in the first three months are included in the original fee.
- Root canal treatment: if a treated tooth does not settle, we will reassess it without charge, although further treatment or referral may carry a fee.
These arrangements do not apply where a restoration has been damaged by accident, by grinding for which a guard was recommended and declined, or where recommended follow-up appointments have not been attended. They are in addition to your ordinary legal rights, not instead of them.
If something goes wrong
Tell us. Most concerns are resolved on the spot by mentioning them to the dentist or nurse at the time. If you would rather not do that, ask for Colin Reed, our practice manager, or write to him at the practice address.
We acknowledge written complaints within three working days and aim to give a full response within ten working days. If the matter needs longer to look into properly, we will tell you why and keep you updated. You will be told the outcome in writing and what, if anything, we have changed as a result.
Accessibility of this page
We have tried to keep this page readable: reasonable text size, plain colours with adequate contrast, headings in order, and no moving elements. If you use a screen reader or magnifier and something here does not work properly, telephone us and we will read out whatever you need.
Terms of use
Everything on this page is general information about our practice. It is not advice about your own teeth, and no page can substitute for someone looking in your mouth. Fees are correct at the date shown and may change. Nothing here forms a contract until treatment has been agreed in writing at the practice.